SOLUTION: CC Budgeting Experience Activity Fee Functions & Budget Challenges Discussion

Please read these discussion post and reply to them BASED on
the students post and information that they on the information
that they provided.
My professor will be reading these response and response and
he is very much an ASSHOLE that gave me 2 ZERO grades
already.
Student 1 Original Post:
Describe the type of budget or budgeting process used in your
place of business. If not working, use a past job or experience
with a volunteer organization.
Discuss positives and negatives you have experienced with
budgeting in this organization. If you do not have first-hand
knowledge of the budgeting, then interview someone in the firm
who does.
Be sure to include a description of the type of business, your
role and how the budget or budgeting process affected you
Post 1 by Christina:
My budgeting experience comes from my current role at the
University of Missouri, I manage student activity fee funds for
over 600 student organizations. Within this budget, the main
line items are overhead, staffing cost, and programming cost.
Overhead consists of fixed expenses from various departments
such as IT and marketing. Staffing expenses include full-time
and graduate assistant staff salary and benefits and hourly
student staff positions. The programming expenses are the
majority of this budget as it is broken down into each program
type then into budget subcategories such as supplies, travel,
equipment, professional and consulting services, etc.
The budgeting process is simple and budgeted six months
before the next fiscal year. When budgeting for programming
expenses, I consider each type of program we will focus on for
the next year, such as allocations, trainings, and events. Then I
look at what was allocated in the current budget and what was
actually spent on each program. I also take into consideration if
we over-budgeted or under-budgeted for each program to
determine the budget for the next year and what factors may
have contributed to the budget decrepencies.
This fiscal year was a little difficult because there was a large
amount of carryover from the previous year due to the
pandemic. We went into the new fiscal year with plans to allocate
more funds to programs to support our student organization
but also due to the pandemic there were more restrictions on
programming and travel that prevented allocating the funds as
we planned. As a result, we will have an even larger amount of
carryover for the next fiscal year. I don’t think this is necessarily
a good thing because it gives a false representation of the
budget for future years.
Your answer/response is in like 2 mini size paragraphs:
…………………………………………………..
Student 2 Original Post:
For many years, due to my many kids, I served on Parent
Teacher Association (PTA) boards in different capacities
including Treasurer.
One of my primary duties was to develop the annual PTA
Operating budget for the upcoming school year, track and
record expenses during the school year, and develop the
following year budget based on the previous school year.
Our financial goals to be met by the budget were based on
several factors including:
Teacher needs: What resources and materials would be provided
by PTA for their classrooms
Events: What types of events we would support and what we
would provide: Dances, festivals and the like.
Field Trips: Costs for admissions and bussing to attend.
Program Changes: When the curriculum changes (focusing on
STEM for example) different types of resources are required as
well as events and activities supporting the changes
Extra Curricular Activities: When funding for the Arts was
reduced, the PTA stepped up to provide funds for after school
clubs such as music, theater, painting
Fundraising: How we get the dollars to do the above: Sales,
sales, sales – Cookie dough, See’s candy, Magazine sales, Tshirt sales….the list goes on.
Carryover: A $3000 carryover was the goal for the next school
year.
Once goals were identified and a dollar figure established, the
budget was presented for voting and approval at a General
Meeting consisting of PTA members, PTA Board Members, and
Teachers and Administration.
Once the budget was voted in, the real work was under
way…raising the money.
As income was received and expenses paid out, I tracked each
and every line item. Initially, I utilized an excel spreadsheet and
later transferred to a cloud based accounting software
application for efficiency and ease for the next treasurer.
Budget line items were categorized under Program Income,
Fundraising Income, Membership Sales, and
Donations. Expenses were categorized mainly as Operating,
Fundraising (expenses from executing a fundraiser), Hospitality
(which included teacher meetings, potlucks, class parties).
As the school year progressed, certain goals would change and
the PTA was required to amend the budget accordingly. This
also required a General meeting and vote.
At the end of the school year, I would reconcile and review
transactions. Based on how the money flowed in and out, I
would revise and plan for the next year. For example, if a
fundraiser we supported raised significantly less than expected,
I would consider whether to continue with the fundraiser or
trimming expenses elsewhere.
Once the budget for the following year was drafted, it was
proposed to the PTA board for approval, then presented at a
General meeting for final approval.
Attached is a pdf of an actual approved budget with Proposed
beginning year figures and Actual end of year amounts.
Your answer/response is in like 2 mini size paragraphs:
…………………………………………………..

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